Human Resource Assistant

SCCMHA JOB VACANCY ANNOUNCEMENT CLASSIFICATION: Human Resource Assistant PAY GRADE: $19.
32 - 22.
58 Hourly SCCMHA offers a competitive benefits package including 13 paid holidays, guaranteed 4% salary increase for 2024 along with incremental increases beginning at 6 months, excellent BCBS medical and dental coverage, vision coverage at no charge, and available PTO after 90 days.
For a complete listing of benefits, click the SCCMHA Employment Link here.
POSITION SUMMARY: Under the general supervision of the Director of Human Resources-along with general direction/coordination from the Human Resource Generalist, serves as a primary customer service contact to the Human Resource Department.
This position will perform a variety of confidential HR functions, including answering telephone calls, greeting visitors and employees; data entry, typing of correspondence; order and maintain office supplies; provide clerical support to the department; set up and maintain files, and other HR related matters.
This position will be knowledgeable about and actively support culturally competent recovery-based practices; person centered planning as a shared decision-making process with the individual, who defines his/her life goals and is assisted in developing a unique path toward those goals; and a trauma informed culture of safety to aid consumer in the recovery process.
ESSENTIAL DUTIES AND RESPONSIBLITIES: 1.
Supports the department and department staff by taking minutes, making copies, scanning documents, assembling packets, preparing mailings, creating calendars, typing correspondence, memos, forms, reports, scheduling appointments, and updating other documents as directed.
2.
Communicates with departments and programs on Human Resource needs and serves as liaison between departments and HR office.
3.
Performs a variety of tasks on computer for departmental staff.
4.
Responsible for maintaining filing systems.
Handles confidential materials.
5.
Enters data into computer and generates reports.
6.
Serves as receptionist and provides assistance and basic information on function of department and its activities in a courteous and professional manner.
Directs walk-ins and phone calls to proper activity or person.
Assists with scheduling appointments and rooms.
7.
Assists with wellness events, programs or projects.
8.
Assists with gathering and entering data for wellness activities 9.
Assist with typing and mailing departmental correspondence, copying employee files and other miscellaneous duties as assigned 10.
Orders and maintains office supplies.
11.
Assists in the confidential management of the department fax, scan and copy equipment.
12.
Maintains administrative functions within the department.
13.
Has general knowledge of other SCCMHA programs in order to transfer calls appropriately.
Adheres to core values and operating principles of Saginaw County Community Mental Health Authority (SCCMHA) at all times.
INCIDENTAL DUTIES AND RESPONSIBILITES: 1.
Attends meetings, in-service training, or workshops in order to sustain competency in duties.
2.
Must react productively to change and handle other essential tasks as assigned.
3.
Maintains a neatly organized human resources waiting room reception area.
(The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all duties and responsibilities required of personnel so classified.
) REPORTING RELATIONSHIPS: Reports to: Director of Human Resources Supervises: None WORKING CONDITIONS/ENVIRONMENT: Works in normal office environment with pressures of time constraints and numerous interruptions from telephone calls and walk-ins.
May deal with upset and/or confrontational applicants or employees.
Daily exposure in all other department areas.
Requires extensive use of computer equipment for long periods of time.
Extremely high accuracy and above average speed in completing assignments by exact time deadlines are required.
Ability to drive automobile to offsite facilities or meetings-sometimes in bad weather.
QUALIFICATIONS: Education: High School diploma or equivalent with courses in general business, typing, bookkeeping, office practices, and computers.
Associates degree preferred.
Experience: A minimum of two years’ experience, working in Human Resources, preferably in a mental health / healthcare setting.
This minimum requirement may be waived at SCCMHA discretion based upon the candidate’s overall job experience.
Licenses and Credentials: Valid Michigan Driver’s license with a good driving record.
Knowledge, Skills, and Abilities: 1.
Must possess knowledge of typing, computers, spelling, excellent grammar skills, general business and office practices.
2.
Ability to type accurately using alphanumeric keyboard.
3.
Proficient with Microsoft Word, Excel, Outlook and Publisher.
4.
Ability to draft appropriate letters, memos and other correspondence.
5.
Ability to create reports as needed.
6.
Must be able to organize and maintain confidential information.
7.
Ability to prioritize and function within a fast-paced environment with frequent disruptions.
8.
Ability to fax, scan and copy.
9.
Ability to serve public in a pleasant courteous manner, to communicate with individuals effectively and deal with irate individuals.
10.
Ability to use tact and diplomacy and understand individuals from all social, economic, and cultural backgrounds.
Physical/Mental Requirements: 1.
Hearing acuity to converse in person and on telephone.
2.
Visual Acuity to read and proofread documents and use other electronic devices.
3.
Ability to walk, stand or sit for extended periods of time.
4.
Manual dexterity to write and to operate standard office equipment (PC, Keyboard, Copy Machine, Fax Machine, etc.
) 5.
Ability to lift and carry files and supplies at least 20 pounds.
6.
Strong interpersonal skills to interact with leadership, employees, consumers and the general public.
7.
Analytical skills necessary to conduct research, analyze, and interpret complex data and identify and solve problems by proposing courses of action.
8.
Ability to plan short and long range and to manage and schedule time.
9.
Ability to handle stress in meeting deadlines and dealing with large numbers of employees and/or visitors.
(Listed qualifications are for guidance in filling this position.
Any combination of education and experience that provides the necessary knowledge, skills, and abilities will be considered; however, mandatory licensing or certification requirements cannot be waived.
Physical/mental requirements cannot be waived unless specifically indicated.
) EMPLOYMENT APPLICATION Saginaw County Community Mental Health Authority is an Equal Opportunity Employer A person with a disability or handicap requiring accommodation for completing the application process should notify the Human Resource Office at (989) 797-3472 as soon as possible.
Saginaw County Community Mental Health Authority (SCCMHA) is an Equal Opportunity Employer.
It is the policy of SCCMHA to afford equal employment opportunity regardless of race, religion, color, national origin, sex, age, marital or familial status, height, weight, disability, genetics or handicap.
Michigan law requires that a person with a disability or handicap requiring accommodation for employment must notify the employer in writing within 182 days after the need is known.
The Immigration Reform and Control Act of 1986 states that employers must require all persons hired to submit documents to the employer showing their identity and their right to be lawfully employed in the United States.
It also requires that the employee complete and sign a government form to this effect.
If you are offered a position by SCCMHA, you will need to furnish documents for inspection that verify your identity and indicate that you are legally permitted to work in the United States.
Documents that are acceptable include your driver’s license, or state issued I.
D.
, and your Social Security card or birth certificate.
These documents must be provided within three (3) working days of employment.
If the original documents are not available, you must submit proof that you have applied for the required documents.
I certify that the facts set forth in my Application of Employment, in my resume and in the other materials I have submitted are true and complete.
I understand that any false, misleading or incomplete information may result in disqualification from employment with SCCMHA or in dismissal from employment if an offer of employment has been made and accepted.
I hereby authorize SCCMHA to contact all my former and current employers, educational institutions, relevant Office of Recipient Rights, and the other references I have provided regarding me and my performance record and work, academic and/or military experience.
I hereby authorize my current and former employers, and the Office of Recipient Rights, to disclose to SCCMHA all requested information, including but not limited to, any information concerning any unprofessional conduct by me, and to make available to SCCMHA copies of all documents maintained in my personnel or other records, including but not limited to, documents relating to any unprofessional conduct by me.
I also hereby release SCCMHA and its employees and agents, and all of my former and current employers, educational institutions, Office of Recipient Rights, and the other references I have provided, from any and all liability and damages for releasing in good faith, or using, information concerning me and my performance record and work, academics and/or military experience.
I also hereby waive any right under the Bullard-Plawecki Right to Know Act, 1978 PA 397, to receive written notice from SCCMHA and my former or current employer, or the Office of Recipient Rights, that disciplinary reports, letters of reprimand, or other disciplinary action taken against me while employed, will be or have been disclosed to a third person or entity.
I also understand that SCCMHA may conduct or have conducted by an individual or entity of its choice, a Driver’s License Report and a criminal background history through the State of Michigan; a Health Professions License check (if applicable) through the State of Michigan Department of Licensing and Regulatory Affairs, and a Excluded Parties List System check (if applicable) through the Federal government search on me.
I hereby consent to this search being conducted and to the disclosure of the results of that search by the individual or entity conducting the search to SCCMHA.
I further hereby release the individual or entity conducting the search, SCCMHA, and its employees and agents, from any liability, claims and damages, including but not limited to, claims for releasing or using any information revealed as a result of this search.
I also understand and acknowledge that criminal convictions may result in disqualification from employment with SCCMHA or in dismissal from employment if any offer of employment has been made and accepted.
I hereby consent to having a physical examination and/or test(s) conducted by a physician or other professional of SCCMHA’s choice, and understand that any offer of employment is conditioned upon the results of this examination (s) and/or test (s).
I further agree to submit to a pre-employment drug screen, and I understand that the present use of illegal drugs and/or substances will disqualify me from employment with SCCMHA.