Circuit Court Administrator [101031]

Department: 10th District Circuit Court Status: Full-Time Classification/Salary: Starting at $96,825.
54 annually Date Posted: December 28, 2023 Posting Expires: Until Filled GENERAL STATEMENT OF DUTIES The Court Administrator is a high-level management position under the direction of the Chief Judge.
The Court Administrator manages the administrative activities of the court, blending judicial management skills with the discipline of business and public administration.
Responsibilities include fiscal management, personnel management, case flow management, program planning, facilities management, jury administration, information technology management, court security and other responsible administrative matters of the court.
The Court Administrator is responsible for establishing priorities and monitoring and evaluating the effectiveness and efficiency of court programs.
The Court Administrator recommends and implements the development of policies and procedures to ensure operations are in compliance with applicable statutes and court rules A DETAILED LIST OF ESSENTIAL FUNCTIONS FOLLOWS ON PAGE TWO MINIMUM OR SPECIAL QUALIFICATIONS: Education: Juris Doctorate degree and/or Master's degree in court administration, business administration, public administration, or related field and extensive experience managing and coordinating court and legal operations, assisting with case flow management, or equivalent combination of education and experience.
Experience: Extensive experience managing and coordinating court and legal operations, assisting with case flow management, or equivalent combination of education and experience.
Knowledge of court service operations and processes, management principles, budget management, court system procedures and processes.
Skills: Effective communication both verbal and in written form with staff, Judges, Sheriff, Department of Corrections, Attorneys, Police, elected officials, general public, outside agencies, computer operation and complex level work assignments.
✓ Must possess a valid/current State of Michigan driver’s license.
✓ Obtain Law Enforcement Information Network (LEIN) certification within six months of hire.
✓ Obtain Electronic Operator Certification within six months of hire SAGINAW COUNTY IS A DRUG-FREE WORKPLACE AS SUCH INDIVIDUALS MUST SUCCESSFULLY PASS A PRE- EMPLOYMENT DRUG SCREEN (MARIJUANA IS INCLUDED) AND PRE-EMPLOYMENT PHYSICAL.
APPLICATION PROCEDURE Qualified individuals must complete a County application and return it by: 1) Selecting “Apply Online” at Saginaw County Job Postings; 2) Completing a “Printable Application” and returning by: • Mail: Personnel Division of the Controller's Office, Saginaw County Governmental Center, 111 South Michigan, Saginaw, Michigan, 48602; or • Fax: 989-790-5566.
Must also submit a resume and at least two letters of recommendation Applications are accepted until there are sufficient number of qualified applicants or a qualified candidate has been identified.
The position could close at any time.
Saginaw County provides a comprehensive benefit package to its eligible employees.
Health/Dental/Vision; Defined Contribution (401a) qualified retirement plan; with employer contribution; Short-Term Disability Insurance; Health Care Savings Plan to cover expenses in retirement, with employer contribution; County paid life insurance; 14 Paid Holidays per year, PTO accrual on a bi- weekly basis; and competitive wages.
EQUAL OPPORTUNITY EMPLOYER POSITION OVERVIEW The Court Administrator is a high-level management position under the direction of the Chief Judge.
The Court Administrator manages the administrative activities of the court, blending judicial management skills with the discipline of business and public administration.
Responsibilities include fiscal management, personnel management, case flow management, program planning, facilities management, jury administration, information technology management, court security and other responsible administrative matters of the court.
The Court Administrator is responsible for establishing priorities and monitoring and evaluating the effectiveness and efficiency of court programs.
The Court Administrator recommends and implements the development of policies and procedures to ensure operations are in compliance with applicable statutes and court rules.
ESSENTIAL FUNCTIONS Leadership Administration • Engage and support circuit court strategic • Understand the structures and practices of circuit court planning.
governance.
• Oversee circuit court management.
• Understand the structure and process for the • Oversee case management procedures and governance and protocol of the funding unit.
process.
• Prepare and implement the annual circuit court budget • Generate and interpret case management and manage the process of fiscal administration of the system reports.
circuit court.
• Audits and/or provides accurate statistics to • Supervise the collection of Circuit Court cases.
the State Court Administrative Office (SCAO) • Interview and hire prospective employees.
for all aspects of the Circuit Court.
• Prepare and conduct circuit court orientation of new • Liaison with outside groups judges and employees.
• Maintain positive working relationships with • Understand the roles and functions of clerical staff, the chief judge and employees of the circuit court reporters, pretrial services staff, and probation court, other courts, other agencies of officers.
government, the bar, the public, and the • Establish the performance expectations of various staff news media.
and identify and address performance issues.
• Oversee jury administration and reimbursement.
• Serve as or supervise ADR Clerk.
Communication • Develop and oversee the emergency management plan • Build and maintain positive professional and the circuit court continuity operation plan.
relationships.
• Oversee IT services provided to and utilized by the • Be an active listener.
circuit court.
• Serve as a resource and consultant for other • Understand the appointment process and the employees.
compensation scale for counsel and other • Establish and implement an effective representatives for indigent parties, court interpreters, communication and information distribution and other related services.
process.
• Understand the administrative requirements of the ADA and ensure implemented.
KNOWLEDGE, SKILLS, AND ABILITIES • Advanced knowledge of Circuit Court rules, applicable laws, policies, and procedures • Knowledge of generally accepted accounting and bookkeeping principles • Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
• Ability to detect errors, determine causes, and make corrections as appropriate • Skill in use of computer software, including advanced spreadsheet development and word processing • Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with public, co- workers, and representatives of other agencies.
• Knowledge of basic supervisory and employee management principles • Knowledge of applicable employee rights, protections, and avenues of appeal • Knowledge of applicable policies and procedures governing the hiring, employment, and separation of employees • Skill in assigning, prioritizing, monitoring, and reviewing work assignments • Skill in mentoring and training employees with varying educational backgrounds and aptitudes • Skill in anticipating potential personnel issues and taking appropriate action • Ability to understand managerial policies and prioritize the needs of the unit • Ability to explain complex policies and processes • Ability to consistently demonstrate sound ethics and judgment • Ability to think analytically and apply sound judgment, solve problems, make effective decisions, and act with integrity • Ability to comprehend, process and apply both verbal and written skills appropriate to the job • Ability to coordinate, develop, layout and implement Circuit Court procedures and operations • Ability to accurately organize and maintain paper documents and electronic files • Ability to maintain the confidentiality of information and professional boundaries • Able to use County resources effectively and efficiently EDUCATION AND EXPERIENCE Juris Doctorate degree and/or Master's degree in court administration, business administration, public administration, or related field and extensive experience managing and coordinating court and legal operations, assisting with case flow management, or equivalent combination of education and experience.
PHYSICAL REQUIREMENTS • Work is performed in an office environment.
• May be required to reach with hands and arms; sit; stand; talk and hear; use hands to finger, handle, or feel.
• May occasionally be required to lift/move up to 25 pounds.
SPECIAL REQUIREMENTS • Obtain Law Enforcement Information Network (LEIN) certification within six months of hire.
• Obtain Electronic Operator Certification within six months of hire.
• Valid driver's license in the State of Michigan.